G/L Account Protection - Default Accounts and Register Accounts

In order to help prevent general ledger out of balance situations and avoid difficult general ledger reconciliation situations, the following changes have been made to the software.

Posting adjustments and journal entries

Warning messages have been added to the software when posting adjustments or journal entries when the transaction will affect a general ledger account that must reconcile with another module in the software. This extra validation will help ensure that general ledger is kept in balance with the various source modules. While adjustments to these accounts may sometimes necessary for correcting problems, they should not be made under normal circumstances.

· Protected accounts include

o All general ledger accounts assigned to active account registers

o The following default accounts

- Accounts Payable

- Accounts Receivable

- Agreement Deferred Revenue

- Agreement Reserve

- Warranty Reserve - Installs

- Inventory

- Payables Pending

- Payroll - Accrued

· The posting forms where protected account validation has been added are

o Journal Entries

o AP Adjustment

o AR Adjustment

o CB Adjustment

o Miscellaneous Payment

o IC Adjustment

o Miscellaneous Cash Receipt

· The warning message will look something like the following

Unless the transaction is necessary to correct an out of balance situation, you should Cancel and select another adjustment code / G/L account.

· A warning is only issued if the module related to the particular default account is active for general ledger posting.

Setting up adjustment codes

Warning messages have been added to the software when setting up adjustment codes when the general ledger account assigned will affect an account that must reconcile with another module in the software. This extra validation will help ensure that general ledger is kept in balance with the various source modules. While adjustments to these accounts may sometimes necessary for correcting problems, they should not be made under normal circumstances.

· Adjustment codes where protected account validation has been added are

o AP Adjust Code

o AR Adjust Code

o CB Adjust Code

o Check Distribution Code

o IC Adjust Code

o Receipt Distribution Code

· The warning message will look something like the following

Unless the account on the adjustment code is necessary to correct an out of balance situation, you should Cancel and select another G/L account.

· A warning is only issued if the module related to the particular default account is active for general ledger posting.