Subaccount setup and data entry

The setup of adjust codes, distribution codes, and expense types as related to subaccounted G/L accounts has been modified. Adjust codes, distribution codes, and expense types (for Overhead and Miscellaneous item types) that are linked to subaccounted G/L accounts no longer are forced to reference a subaccount. When specific subaccounts are not specified on the code, the user will be allowed to make a subaccount selection during data entry. This allows an administrator more flexibility in managing subaccounts. If you want to allow subaccount selection during data entry, leave the subaccount blank on the code setup. If you want to force the subaccount based upon code selection then create a separate code for each subaccount.

Reference Book Maintenance

The following reference books no longer require a subaccount selection for subaccounted G/L accounts. However, if the G/L account is subaccounted and the code is saved without a subaccount selection, a message dialog is displayed reminding the user that the G/L account is subaccounted.

· A/P Adjust Codes

· A/R Adjust Codes

· CB Adjust Codes

· IC Adjust Codes

· Receipt Distribution Codes

· Check Distribution Codes

· Expense Types

Pricebook

Main Pricebook Screen

The logic behind displaying the Expense Type / Sale Type warning indicator (ET/ST) has been expanded. In addition to showing when the category has items with an invalid or deactivated expense or sale type, the indicator now also shows if:

· the G/L account assigned to the expense or sale type has been deactivated

· a sale type is assigned a subaccounted G/L account and the sale type is not also assigned a subaccount. A subaccount is still required during sale type setup when the G/L account is subaccounted.

· an expense type for a part and labor item category is assigned a subaccounted G/L account and the expense type is not also assigned a subaccount. A subaccount is still required during expense type setup for a subaccounted G/L account when the expense type is assigned to part and labor item categories.

Category/Group Maintenance

· Now allows an expense type where the account is subaccounted and the subaccount on the expense type is blank for Miscellaneous item categories/groups (was previously only allowed for overhead items)

· When the expense type is assigned a subaccounted account, and subaccount on the expense type is blank, an informational message dialog is shown so the user can evaluate whether a subaccount should be assigned or not (for Misc and Overhead items only)

Data Entry

The following processes have been modified to allow subaccount data entry when the related code is assigned a subaccounted G/L account, but not a specific subaccount. In general, when the code is selected, if the subaccount on the code is blank, the list of subaccounts will pop up for selection. There is also a right-click popup menu option in case the subaccount needs to be changed.

· A/P Adjustment

· A/R Adjustment

· CB Adjustment

· IC Adjustment

· Miscellaneous Cash Receipt Distribution

· Cash Receipt - Auto Adjust

· Miscellaneous Check/Payment Distribution

· Purchase Order (Overhead and Miscellaneous items)

· Vendor Invoice (Overhead and Miscellaneous Items)